Constitution

Historical Society of Lake Pleasant and Speculator, N. Y.

Constitution and By-Laws

April 26, 2006

 

 

Article I Name

The name of this organization is Historical Society of Lake Pleasant and Speculator.

Article II Purposes

  1. The      Society is organized exclusively for preservation of historical      information, charitable and educational purposes. The organization shall      not undertake any activities for the purpose of political propaganda or      otherwise attempt to influence legislation.
  2. The      purpose of this organization shall be to maintain an association of      persons interested in supporting and promoting the local history of the      Village of Speculator and the Town of Lake Pleasant, New York and the      Historical Museum of the Town of Lake Pleasant (hereafter, the museum) raising      funds and providing services to further the development of local      historical information and artifacts, to collect and preserve local      genealogical records, to promote the museum and to provide it with      resources and services and present programs of historical interest for the      community.
  3. No      part of the assets or income of the corporation shall be distributable to,      or inure to, benefits of its members, trustees, officers, or other private      persons, except the corporation shall be authorized and empowered to pay      reasonable compensation for services rendered and to make payments and      distributions in furtherance of its purposes.

Article III Membership

  1. Membership      and voting eligibility is open to all persons interested inn the Society      and the museum upon payment of the annual dues.
  2. Membership      dues shall be $10.00 per person per year. Changes to annual dues shall      require the consent of a majority of the full membership voting at the      annual meeting.
  3. Annual      dues for students shall be $1.00.
  4. Lifetime      membership is $100.00.
  5. Annual      dues shall be payable at the annual meeting.

Article IV Meetings

  1. The      annual meeting shall be held on the third Monday in May. The officers may      call other meetings of the full membership if needed. An attendance of 10      members in good standing shall constitute a quorum.
  2. Monthly      meetings shall be held on the third Monday of each month except May when      the annual meeting is held.

Article V Officers

  1. Officers      of the Society shall consist of a President, Vice-President, Secretary and      Treasurer. Officers shall serve for a term of two years beginning July 1      in the year of the election. Officers shall serve voluntarily without      compensation of other monetary benefit.
  2. In the      year of an election, the President shall appoint a Nominating Committee at      least one month prior to the elections. The Nominating Committee shall      consist of persons from the membership appointed by the President, or      nominated by any member in good standing at the Annual Meeting.
  3. If a      vacancy occurs during the term of an officer, a replacement shall be named      by the President from the general membership for the duration of the      unexpired term, with the consent of the majority of the membership.

Article VI Duties of the Officers

  1. The      President shall:
    1. Preside       at the annual meeting, the monthly meetings and any special meetings.
    2. Appoint       Committee Chairs to be in charge of various activities of the       organizations.
    3. Appoint       the Nominating Committee.
    4. Represent       the organization before other organizations or delegate a representative       to do so.
    5. Shall       be a member of each of the committees and assign the vice president to       some of these committees.
  1. The      Vice President shall:
    1. Keep       an accurate and current membership list.
    2. Preside       in meetings and perform the duties of the President in the absence of the       President.
    3. Shall       be a member of the committees as required by the President.
  1. The      Secretary shall:
    1. Keep       the minutes of all meetings of the general membership, including the       Annual Meeting.
    2. Preserve       the minutes in a safe place for legal purposes.
    3. Conduct       any other correspondence as directed by the President.
    4. Have       copies of the minutes of the Annual meeting and monthly meetings       available at the museum and Senior Citizen Center.
  1. The      Treasurer shall:
    1. Keep       an accurate account of all monies received or expended by the       organization.
    2. Deposit       monies received in a bank designated by the officers. Keep the       organization’s accounts and other financial assets in safekeeping.
    3. Pay       all bills approved by the officers.
    4. Report       on the financial standing of the organization at all meetings.
    5. The       fiscal year will be from May 1st to April 30th.
    6. Prepare       returns to the State of New York, the Federal government and any other       governmental agency, as required annually and upon dissolution with the       help of the officers.
    7. After       each fiscal year, supply the Audit Committee with the organization’s bank       records and copies of the bookkeeping records by May 31st.

Article VII Board of Directors

  1. Board      of Directors shall set policies and make recommendations for the Society.      These policies and recommendations shall be brought before the membership      to vote upon.
  2. Board      of Directors shall consist of the President, Vice-President, Secretary,      Treasurer and one Trustee serving a two-year term elected at the Annual      Meeting by the membership.

Article VIII Audit Committee

  1. The Audit Committee shall consist of three members in good standing that are not officers.
  1. The      duties of the Audit Committee shall be to:
    1. Conduct       an informal review of the financial records of the Society after each       fiscal year.
    2. Prepare       a written report of its findings for presentation.

Article IX Amendments

  1. A      proposed amendment to the Constitution and By-Laws of the organization may      be submitted in writing. Copies shall be available to the full membership      at least one month prior to the monthly meeting, Annual Meeting, or      specially called meeting.
  2. Approval      of any amendment to the Constitution and By-Laws shall require acceptance      of 60% of those members present at the meeting.

Article X Dissolution of the Organization

If this organization is either voluntarily or involuntarily dissolved:

  1. All      outstanding liabilities are to be discharged and legal matters settled.
  2. All      remaining funds shall be distributed to the Town of Lake Pleasant, New      York, restricted for the use of the Historical Museum of the Town of Lake      Pleasant. If the museum does not exist or cannot accept the restricted      distribution, all remaining funds shall be distributed to other museums in      Hamilton County, New York, as specified by the officers.
  3. The      officers will make the necessary reports to the State of New York, the      Federal government and other governmental organizations, if necessary, to      inform them of the dissolution of the corporation.

Amendment I.: Article IV part 1. Any amount of attendance of members in good standing shall constitute a quorum. (July 2, 2012)