Historical Society of Lake Pleasant and Speculator, N. Y.
Constitution and By-Laws
April 26, 2006
Article I Name
The name of this organization is Historical Society of Lake Pleasant and Speculator.
Article II Purposes
- The Society is organized exclusively for preservation of historical information, charitable and educational purposes. The organization shall not undertake any activities for the purpose of political propaganda or otherwise attempt to influence legislation.
- The purpose of this organization shall be to maintain an association of persons interested in supporting and promoting the local history of the Village of Speculator and the Town of Lake Pleasant, New York and the Historical Museum of the Town of Lake Pleasant (hereafter, the museum) raising funds and providing services to further the development of local historical information and artifacts, to collect and preserve local genealogical records, to promote the museum and to provide it with resources and services and present programs of historical interest for the community.
- No part of the assets or income of the corporation shall be distributable to, or inure to, benefits of its members, trustees, officers, or other private persons, except the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its purposes.
Article III Membership
- Membership and voting eligibility is open to all persons interested inn the Society and the museum upon payment of the annual dues.
- Membership dues shall be $10.00 per person per year. Changes to annual dues shall require the consent of a majority of the full membership voting at the annual meeting.
- Annual dues for students shall be $1.00.
- Lifetime membership is $100.00.
- Annual dues shall be payable at the annual meeting.
Article IV Meetings
- The annual meeting shall be held on the third Monday in May. The officers may call other meetings of the full membership if needed. An attendance of 10 members in good standing shall constitute a quorum.
- Monthly meetings shall be held on the third Monday of each month except May when the annual meeting is held.
Article V Officers
- Officers of the Society shall consist of a President, Vice-President, Secretary and Treasurer. Officers shall serve for a term of two years beginning July 1 in the year of the election. Officers shall serve voluntarily without compensation of other monetary benefit.
- In the year of an election, the President shall appoint a Nominating Committee at least one month prior to the elections. The Nominating Committee shall consist of persons from the membership appointed by the President, or nominated by any member in good standing at the Annual Meeting.
- If a vacancy occurs during the term of an officer, a replacement shall be named by the President from the general membership for the duration of the unexpired term, with the consent of the majority of the membership.
Article VI Duties of the Officers
- The President shall:
- Preside at the annual meeting, the monthly meetings and any special meetings.
- Appoint Committee Chairs to be in charge of various activities of the organizations.
- Appoint the Nominating Committee.
- Represent the organization before other organizations or delegate a representative to do so.
- Shall be a member of each of the committees and assign the vice president to some of these committees.
- The Vice President shall:
- Keep an accurate and current membership list.
- Preside in meetings and perform the duties of the President in the absence of the President.
- Shall be a member of the committees as required by the President.
- The Secretary shall:
- Keep the minutes of all meetings of the general membership, including the Annual Meeting.
- Preserve the minutes in a safe place for legal purposes.
- Conduct any other correspondence as directed by the President.
- Have copies of the minutes of the Annual meeting and monthly meetings available at the museum and Senior Citizen Center.
- The Treasurer shall:
- Keep an accurate account of all monies received or expended by the organization.
- Deposit monies received in a bank designated by the officers. Keep the organization’s accounts and other financial assets in safekeeping.
- Pay all bills approved by the officers.
- Report on the financial standing of the organization at all meetings.
- The fiscal year will be from May 1st to April 30th.
- Prepare returns to the State of New York, the Federal government and any other governmental agency, as required annually and upon dissolution with the help of the officers.
- After each fiscal year, supply the Audit Committee with the organization’s bank records and copies of the bookkeeping records by May 31st.
Article VII Board of Directors
- Board of Directors shall set policies and make recommendations for the Society. These policies and recommendations shall be brought before the membership to vote upon.
- Board of Directors shall consist of the President, Vice-President, Secretary, Treasurer and one Trustee serving a two-year term elected at the Annual Meeting by the membership.
Article VIII Audit Committee
- The Audit Committee shall consist of three members in good standing that are not officers.
- The duties of the Audit Committee shall be to:
- Conduct an informal review of the financial records of the Society after each fiscal year.
- Prepare a written report of its findings for presentation.
Article IX Amendments
- A proposed amendment to the Constitution and By-Laws of the organization may be submitted in writing. Copies shall be available to the full membership at least one month prior to the monthly meeting, Annual Meeting, or specially called meeting.
- Approval of any amendment to the Constitution and By-Laws shall require acceptance of 60% of those members present at the meeting.
Article X Dissolution of the Organization
If this organization is either voluntarily or involuntarily dissolved:
- All outstanding liabilities are to be discharged and legal matters settled.
- All remaining funds shall be distributed to the Town of Lake Pleasant, New York, restricted for the use of the Historical Museum of the Town of Lake Pleasant. If the museum does not exist or cannot accept the restricted distribution, all remaining funds shall be distributed to other museums in Hamilton County, New York, as specified by the officers.
- The officers will make the necessary reports to the State of New York, the Federal government and other governmental organizations, if necessary, to inform them of the dissolution of the corporation.
Amendment I.: Article IV part 1. Any amount of attendance of members in good standing shall constitute a quorum. (July 2, 2012)